Receptionist / Office Assistant Markham 2115288

Markham, ON

POSITION SUMMARY

The Receptionist / Office Assistant will perform all traditional reception duties in an efficient, positive and professional manner.  This position will also include administrative tasks and will collaborate with the HR & Admin department.

Environment is everything and you will love our state of the art modern clean facility with ample free parking and public transit in close proximity. We are located very close to countless shops and restaurants or stay and enjoy the subsidized prices in our fantastic on site cafeteria.  Easy commute within minutes to HWY 404 access.  

KEY ACCOUNTABILITIES

  • Answer all incoming calls, and respond to caller's inquiries in a positive, professional manner
  • Redirect calls as appropriate and take clear, concise messages when required
  • Greet, assist and direct all visitors
  • Maintain a clean, safe, fully stocked and well organized reception area
  • Maintain security by following procedures; monitoring logbook; issuing visitor badges
  • Schedule meetings, book meeting rooms, coordinate catering requests and act as liaison with other departments to coordinate smooth flow of processes
  • Order office supplies, monitor supply levels and replenish as required
  • Responsible for incoming and outgoing mail
  • Process department invoices
  • Responsible for all administrative aspects of internal car program
  • Provide general administrative assistance to all departments as needed
  • Prepare packages and arrange courier pick up
  • Prepare time sheets for temporary staff
  • Update and distribute phone and distribution lists
  • Assist with arranging interviews and recruiting related administration
  • Assist with general department administrative and reporting functions
  • Act as back up support for travel administration
  • Act as back up support for attendance & vacation tracking for all employees
  • Other duties as assigned

REQUIRED COMPETENCIES

  • 1-2 years (past or present) reception experience required
  • Excellent MS Office skills
  • Strong attention to detail and problem solving skills
  • Must be team oriented and customer service focused
  • Must be approachable and adaptable
  • Solid organization and time management skills
  • Excellent communication skills
We Offer
  • Top Compensation
  • Great friendly work environment
  • Opportunity to work for a global leader in the automotive industry
  • Advancement opportunities
  • Just a great place to work where you make a difference
Join a great team, Apply in Confidence Today!

Keywords: Administrative Assistant, Admin Assistant, Executive Assistant, Receptionist, Secretary, Office Admin, Office Administrator, Data Entry, Office Coordinator, Office Co-ordinator,, Ontario, ON, Kleinburg, Woodbridge, Brampton, Maple, Bolton, Nobleton, King City, Richmond Hill, Markham, Thornhill, Toronto, Newmarket, Mississauga, North York, Caledon, Markham, GTA

 

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